[Lowongan_Migas] Weatherford Indonesia is looking for : RECEPTIONIST

 

 

"RECEPTIONIST"

Location           : Narogong - Bekasi Base

Status               : Temporary for 6 Months

Responsibilities:

·         Answer a multi-line switchboard quickly (ideally within 3 ring cycles) in a pleasant and professional manner and direct calls to their destination without delay

·         Handle any queries regarding the above calls.

·         Maintain an accurate and up to date internal telephone directory

·         Ensure that all messages are passed on to personnel who are out of the office or passed to an appropriate delegate.

·         Greet visitors in a cheerful and polite manner.  Ensure they see the person with whom the appointment has been made. If unable to do so, take a message or arrange for someone else in the Department to see the visitor.

·         Request that all visitors sign the appropriate Visitor's Book in Reception. Issue all visitors with a visitor's pass, before they proceed to enter the offices.

·         Ensure (where possible) that all visitors sign out and return their pass and sign out

·         Open, log and distribute incoming mail, making sure it is delivered to the appropriate person. If any item of mail is marked "Urgent", promptly contact addressee and deliver by hand when possible. Do not open mail marked "Private" and/or "Confidential".

·         Make outgoing mail, small parcels and packages ready for collection, choosing the appropriate mailing service (recorded delivery, courier, etc).

·         Organise taxis' for visitor's as well as internal personnel.

·         Make sure that the Reception area is clean and tidy at all times and that it is welcoming place for visitors to wait in (not too noisy, cold etc).

·         Review daily schedules for conference rooms.

·         Log all incoming faxes in the fax register for those received via the main fax machine and write log number on the fax, ensuring successful transmission/receipt of all faxes and accompany pages.

·         Copy/distribute faxes, deliver urgent faxes by hand, as soon as possible.

·         Archive old incoming faxes.

·         Typing, filing, photocopying and archiving applicable to Reception area.

·         Maintain, monitor and control distribution of general office supplies & stationary

·         Ensure all hand delivered documents are logged and distributed accordingly.

·         Any other Ad-Hoc duties as required.

 

Requirements:

• Excellent interpersonal skills.
• Diplomacy and sensitivity when dealing with clients
• Ability to maintain confidentiality.
• Ability to multi-task and maintain precise attention to detail
• Must have good typing abilities and appropriate IT skills, including a thorough understanding of Microsoft office.
• Excellent standards of literacy and numeracy in both English and Bahasa Indonesia.
• Must be able to operate a variety of internal and external telephone systems.

 

 

We offer career growth in an exciting, challenging and rewarding professional environment both in the position advertised and beyond.

To apply, please send your application and CV with "RECEPTIONIST" as a subject before 30th June 2012 to:

Jakarta.Recruitment@ap.weatherford.com

 

 

 

NOTE: Only candidates that meet the above qualification will be shortlisted

Weatherford is an equal opportunity employer.

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