EXECUTIVE ASSISTANT WANTED
JOB PURPOSE
• To organize and optimize the Area Regional Manager’s (ARM) work schedule and assist him in all day to
day activities
• To organize and control all company administration
• To assist in the company general affairs in Indonesia
• To execute all secretarial duties as required
JOB CONTEXT
We are an international Group of companies specialized in Project Management, Engineering and
Consultancy Services for the Oil & Gas, Petrochemicals, Energy and Process Industries. The Group is
engaged in a number of business ventures throughout Asia and Middle East. The regional office located in
Kuala Lumpur (Malaysia) coordinates the activities and provides management, technical, operational and
commercial support to the various business units.
MAJOR TASKS
• Keeps informed of all on-going company activities and provide effective assistance to the ARM as and
when required
• Relays information to the relevant Managers while the ARM is outstation and coordinates actions
• Establishes high level of communications with clients, partners, suppliers to ensure immediate access
• Organizes the logistics of business trips (appointments, travel, accommodation etc) as required
• Updates and maintains the clients and business relations database
• Organizes and maintains an effective filing system of all required data and documents
• Customizes and organizes the company management system, forms and records
• Prepares and updates all company presentation documents
• Organizes and maintains stocks of brochures, documents, stationery, etc.
• Assists in the preparation of tender documents
• Controls and files all corporate documents, contracts, business agreements
• Prepares Boards and Shareholders resolutions
• Liaise with Company Secretary in Indonesia as required
• Receives incoming calls, answers, takes messages, or dispatches as required
• Receives incoming correspondence, dispatches and files as required
• Controls all outgoing correspondence, follows-up and files
• Manages and files e:mails
• Issues and follow-up orders to suppliers
• Follows-up actions from Visit Reports, Minutes of Meetings, etc.
• Controls petty cash and advances
• Organizes company functions. Assists in the preparation of exhibitions, client seminars etc.
• Attends meetings, prepares minutes and dispatches
• Prepares application for business licenses, and follow up with government authorities
JOB REQUIREMENTS
• Degree in Business Administration or similar
• Minimal 5 years experience of similar functions in an international environment, preferably in the service
industry, working with expatriates
• Maturity and self-confidence
• Loyalty, dedication, honesty, sense of confidentiality
• High level of organization
• High sense of responsibility
• Very good communication and interpersonal skills
• Full command of office computer software (Windows, Microsoft office)
• Understanding of Quality Assurance
• Full command of written and spoken English
• Available and willing to work long and flexible hours
• Capability to work fast and accurately, under pressure
• Sound judgment and decision making capability
• Natural authority. Ability to represent
• If possible some knowledge of French to facilitate communications with clients and HQ
• Understanding of Company Secretarial Duties
Contact:
Please send your CV application in english to: ipp.hrrecruiter@gmail.com
Include your salary expectation and current salary as well as your availability.
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Posted By ridwan to LOWONGAN KERJA, LOWONGAN KERJA 2011, LOWONGAN BARU at 1/13/2012 03:08:00 AM
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Posted By ridwan to LOWONGAN KERJA, LOWONGAN KERJA 2011, LOWONGAN BARU at 1/15/2012 05:17:00 AM
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Posted By ridwan to LOWONGAN KERJA, LOWONGAN KERJA 2011, LOWONGAN BARU at 1/15/2012 05:17:00 AM
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Posted By ridwan to LOWONGAN KERJA, LOWONGAN KERJA 2011, LOWONGAN BARU at 1/15/2012 05:17:00 AM
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Posted By ridwan to LOWONGAN KERJA, LOWONGAN KERJA 2011, LOWONGAN BARU at 1/15/2012 05:17:00 AM
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